Exhibit Hours
8:00 a.m. – 4:00 p.m.
Exhibit space is located in the Hilton’s pre-function area to the grand Ballroom. Exhibit set-up is from 6:30 a.m. – 8:00 a.m. Tear Down of exhibit booth and/or material begins at 4:00 p.m.

Exhibit Space
The Hilton Huntington will provide each exhibitor a booth and/or tabletop space (8' x 10’) with one six-foot table and 2 chairs

Insurance Statement
"Exhibitor assumes responsibility and agrees to indemnify and defend the Long Island Life Sciences Initiative (LILSI) and the Hilton Huntington Hotel and their respective employees and agents against any claims or expenses arising out of the use of the exhibition premises. The exhibitor understands that neither LILSI nor the Hilton Huntington Hotel maintain insurance covering the Exhibitor's property and it is the sole responsibility of the Exhibitor to obtain such insurance."

Electricity & Audio Visual Services/Equipment
Both electrical supply and audiovisual needs (computers, etc.) should be ordered directly with the hotel. Please complete an electric request form and fax directly to Elissa Weick at the Hilton Huntington Hotel and contact Swank Audio Visual Services at 631-845-1000 for your any A/V needs. You are responsible for all requests and fees for AV and Electric. Download electric request form here.

Shipping & Receiving Policies
Please limit the number of the delivery of packages or other items to two business days before the function (May 2rd, 2006). All packages should be directed to the following:

The Hilton Long Island/Huntington
598 Broad Hollow Road
Melville, NY 11747
Attn: Kate Posnanski
Hold for: The Long Island Life Sciences Initiative/”Your Company Name”, May 4, 2006
Arrival date: May 2

The hotel will not assume any responsibility for the damage or loss of any merchandise or articles left or sent into the hotel prior to, during, or following your function(s). The hotel cannot assume responsibility for storage of boxes received more than three (3) days prior to the scheduled program. Boxes may be delivered Monday through Friday from 8:00 AM – 3:00 PM. Boxes larger than 4’ x 4’ in size or shipment of ten (10) or more boxes can not be delivered more than 48 hours prior to the event.

The hotel will not accept C.O.D. deliveries and boxes must be sent through trucking firms. Deliveries must be “to the loading dock.” We will not unload from the carrier’s truck. Any shipments of ten (10) or more boxes will be assessed a service/portage fee of $2.00 per box up to 50 pounds.

To check on the arrival of your shipments, please contact Anthony Vines in purchasing at 631-845-1000 ext. 5314.

After your event, any boxes to be shipped out of the hotel must be properly packaged and labeled with shipping address, return address, and method of payment. You are responsible for arrange a pick up with your carrier.

The hotel is not responsible for packing or for supplying any packing materials. Any materials left behind without shipping instructions will be discarded within three (3) business days.

Any further questions can be addressed by contacting LILSI via email or by calling 631-632-1080.