Exhibitor
Guidelines
Exhibit Hours
8:00 a.m. – 4:00 p.m.
Exhibit space is located in the Hilton’s pre-function area
to the grand Ballroom. Exhibit set-up is from 7:00 a.m. –
8:00 a.m. Tear Down of exhibit booth and/or material begins at 4:00
p.m.
Exhibit Space
The Hilton Huntington will provide each exhibitor a booth
and/or tabletop space (8' x 10’) with one six-foot table and
2 chairs. Tables will be draped with tablecloths.
Insurance Statement
"Exhibitor assumes responsibility and agrees to indemnify and
defend the Long Island Life Sciences Initiative (LILSI) and the
Hilton Huntington Hotel and their respective employees and agents
against any claims or expenses arising out of the use of the exhibition
premises. The exhibitor understands that neither LILSI nor the Hilton
Huntington Hotel maintain insurance covering the Exhibitor's property
and it is the sole responsibility of the Exhibitor to obtain such
insurance."
Electricity & Audio Visual Services/Equipment
Both electrical supply and audiovisual needs (computers, etc.) should
be ordered directly with the hotel. Please complete an electric
request form and fax directly to Laraine Girnus at the Hilton Huntington
Hotel and contact Swank Audio Visual Services at 631-845-1000 for
your any A/V needs. You are responsible for all requests and fees
for AV and Electric. Download electric request form here.
Shipping & Receiving Policies
Please limit the number of the delivery of packages or other
items to two business days before the function (June 12, 2007).
All packages should be directed to the following:
The Hilton Long Island/Huntington
598 Broad Hollow Road
Melville, NY 11747
Attn: Kate Posnanski
Hold for: 2007 Life Sciences Summit/”Your Company Name”,
June 14, 2007 Arrival date: June 14, 2007
The hotel will not assume any responsibility for the damage or
loss of any merchandise or articles left or sent into the hotel
prior to, during, or following your function(s). The hotel cannot
assume responsibility for storage of boxes received more than three
(3) days prior to the scheduled program. Boxes may be delivered
Monday through Friday from 8:00 AM – 3:00 PM. Boxes larger
than 4’ x 4’ in size or shipment of ten (10) or more
boxes can not be delivered more than 48 hours prior to the event.
The hotel will not accept C.O.D. deliveries and boxes must be sent
through trucking firms. Deliveries must be “to the loading
dock.” We will not unload from the carrier’s truck.
Any shipments of ten (10) or more boxes will be assessed a service/portage
fee of $2.00 per box up to 50 pounds.
To check on the arrival of your shipments, please contact Anthony
Vines in purchasing at 631-845-1000 ext. 5314.
After the event, any boxes to be shipped out of the hotel must
be properly packaged and labeled with shipping address, return address,
and method of payment. It is the responsibility of the exhibitor to make arrangements for packages to be picked up from the hotel.
The hotel is not responsible for packing or for supplying any packing
materials. Any materials left behind without shipping instructions
will be discarded within three (3) business days.
Any further questions can be addressed by contacting The Center
for Bitoechnology via email
or by calling 631-632-8521.
|
